Never double-book
A live availability calendar shows open and booked dates at a glance, so every inquiry gets an instant, accurate answer.
Prime Solution · Event Venues
The all-in-one home for your event venue.
Run bookings, contracts, payments, and event-day logistics from one place. The Event Venue Solution turns Microsoft 365 into a purpose-built operating system for your venue — fully set up, configured, and automated for you.
- Complete turnkey setup
- Free consultation
- Built on Microsoft 365
What it is
Everything an event venue needs to run — in Microsoft 365
No more juggling spreadsheets, paper contracts, and a wall calendar. The Event Venue Solution brings booking, contracts, payments, and event planning together in the tools your business already trusts — secure, mobile, and always in sync.
Contracts & e-signature
Generate, send, and e-sign client contracts digitally — then store every signed document and receipt automatically.
Get paid on time
Track package prices, deposits, payments, and pending balances, with automated payment-reminder emails built in.
Plan the event day
A visual layout builder maps tables, zones, and décor, while a cost calculator prices every event in seconds.
A guided tour
What's inside the solution
Real screens from a live deployment. Every venue gets these configured and branded to match.
01
Venue Contract Dashboard
Your command center. See active contracts, upcoming events, pending and overdue payments, cancellations, and expected vs. collected revenue — all on one screen. Drill into any contract to see guests, package, food and DJ add-ons, balance, and status.
- At-a-glance KPI tiles for the whole business
- Live active-contracts table with payment status
- One click to create a new contract
02
Availability Calendar
A color-coded month view shows exactly which dates are open and which are booked. Hover any booked date to see the event behind it — so you can answer "are you free on the 14th?" instantly and confidently.
- Green = available, red = booked, at a glance
- Hover a date to preview the event
- Month-to-month navigation
03
Event Calendar & Appointments
Keep upcoming events organized by month and status — active, completed, or pending payment — and let prospective clients book a venue showing through a simple appointment form, with every request tracked in one place.
- Filterable upcoming-events view
- Showing-appointment scheduling
- Status color-coding throughout
04
Client Contracts & E-Signature
Every client gets a digital contract — generated, sent for e-signature, and filed automatically alongside their event details. Open any contract to see the full picture: client info, event specifics, financial summary, payment history with receipts, and a one-click "Add to Calendar."
- Digital contract conversion with e-signature
- Financial summary & full payment history
- Send payment-reminder emails in one click
05
Payments, Revenue & Deposits
Track every dollar. Record payments and deposits, watch pending balances, and analyze revenue by year — including net revenue after DJ and food expenses. A dedicated safety-deposit tracker flags deposits due for return within two business days of each event.
- Revenue analysis with collection rate
- Net revenue after event expenses
- Safety-deposit return tracking & reminders
06
Venue Cost Calculator
Quote any event in seconds. The calculator prices event, DJ, food, cleaning, security, waitstaff, and cake from your own rates, and produces a clean cost breakdown — so your team always quotes consistently and never undercharges.
- Per-person, per-plate, and hourly inputs
- Itemized subtotals and grand total
- Configured with your venue's pricing
07
Insights & Event Layout Builder
An analytics dashboard surfaces your most popular packages and event types, while the visual layout builder lets you design the event-day floor plan — place tables, zones, décor, and lighting on a to-scale canvas and share it with clients and staff.
- Package & event-type analytics
- Drag-and-drop floor-plan designer
- Reusable layouts per event type
Service package offer
Event Venue Solution packages
A complete Microsoft 365 foundation for modern event venues — from setup and automation to ongoing support and growth. Free consultation available for all packages.
Event Venue Solution
Full setup, configuration & automation — everything you need to launch.
Contact for pricing
- Custom email domain
- Microsoft 365 Tenant — 2 user licenses
- Digital contract conversion with e-signature
- Venue setup, config, customization & automation
- 1 month post-delivery support included
Annual Microsoft 365 subscription billed to client
Book a free consultationMaintenance Package
Fix, modify, or update your solution after Package 1 support expires.
Contact for pricing
- Fixes to issues found after delivery & support period
- Modifications or changes to the current solution
- Adjustments to workflows, forms & automations
- Updates to existing configuration & settings
Requires completion of Package 1 & expiry of 1-month support
Request maintenanceAdd-On Package
Expand your solution with new features, modules, and integrations.
Contact for pricing
- Create & add new functionality or modules
- Build new automations, integrations & workflows
- New forms, pages, or processes
- Scoped & priced per add-on
Final price confirmed after consultation
Discuss an add-onLet's talk
Ready to launch your venue on Microsoft 365?
Book a free consultation and we'll walk you through the Event Venue Solution, answer your questions, and tailor a package to your venue.
